Last updated: 13 August 2026

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Ocean BX Inc. respects your privacy and is committed to protecting the personal information entrusted to us.

This Privacy Policy explains how Ocean BX Inc. (“Ocean BX,” “we,” “us” or “our”) collects, uses, stores, shares and protects personal information when you:

• Visit our website;

• Contact us;

• Make an enquiry or booking;

• Participate in a freediving course, training session, coaching session, event or other activity;

• Purchase a product or service;

• Apply for or receive a certification;

• Subscribe to marketing communications; or

• Otherwise interact with Ocean BX.

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We process personal information in accordance with Republic Act No. 10173, the Data Privacy Act of 2012, its Implementing Rules and Regulations, applicable issuances of the National Privacy Commission, and other applicable Philippine laws.

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1. WHO IS RESPONSIBLE FOR YOUR PERSONAL INFORMATION?

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The Personal Information Controller responsible for the processing of personal information covered by this Privacy Policy is:

• Ocean BX Inc.

• Company Registration Number: 2022040049582-05

• Tax Identification Number: 612-300-257-000

 

Registered Office:

• Tower 11, Dahican-Bobon
  Mati City, Davao Oriental

         Philippines

 

Email: jl@oceanbluex.com
 

Telephone: +63 906 049 8499

 

Data Protection Officer

Name: Jean-Luc TULLIEZ
Email: jl@oceanbluex.com

 

The Data Protection Officer may be contacted regarding questions, requests or concerns relating to personal information and this Privacy Policy.

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2. PERSONAL INFORMATION WE MAY COLLECT

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The personal information we collect depends on how you interact with Ocean BX.

It may include:

Identification and Contact Information

• Full name;

• Date of birth;

• Age;

• Gender, where relevant to the activity or certification;

• Nationality;

• Address;

• Email address;

• Telephone number;

• Emergency contact details; and

• Parent or legal guardian information for participants under 18.

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Booking and Course Information

• Course or activity selected;

• Booking dates;

• Attendance records;

• Training history;

• Freediving certification level;

• Performance or training information;

• Instructor records;

• Equipment requirements;

• Accommodation or transportation information where arranged through us; and

• Communications relating to your booking or training.

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Payment and Transaction Information

We may collect information necessary to process and record payments, including:

• Amount paid;

• Payment method;

• Transaction reference;

• Invoice information; and

• Billing information.

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Where payments are processed through a third-party payment provider, that provider may collect and process payment-card or financial information directly.

Ocean BX does not necessarily receive or store your complete card information.

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3. MEDICAL AND HEALTH INFORMATION

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Freediving and other physical or water-based activities may require participants to complete medical questionnaires, health declarations or other safety-related forms.

Health information may include information concerning:

• Medical conditions;

• Medication;

• Previous injuries;

• Ear, sinus or equalization problems;

• Cardiovascular or respiratory conditions;

• Previous loss of consciousness or blackout;

• Pregnancy;

• Fitness to participate;

• Medical clearance; and

• Other information relevant to safe participation.

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Medical and health information is considered sensitive personal information under Philippine data-protection law.

 

We request only information reasonably necessary to determine participation requirements, manage safety and meet applicable training, insurance or certification requirements.

 

Where required by law, we will obtain your appropriate consent before processing this information unless another lawful basis permitted under applicable law applies.

 

Providing relevant and accurate medical information is important for participant safety.

 

Where a medical condition requires professional assessment, Ocean BX may require appropriate medical clearance before allowing participation.

 

Ocean BX instructors are not providing medical diagnosis or medical treatment by collecting this information.

 

 

4. HOW WE COLLECT PERSONAL INFORMATION

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We may collect personal information directly from you when you:

• Submit a website form;

• Send us an email;

• Call us;

• Contact us through social media or messaging services;

• Make a booking;

• Complete a registration form;

• Complete a medical questionnaire or liability form;

• Participate in a course or activity;

• Make a payment;

• Purchase a product;

• Request certification;

• Subscribe to marketing communications;

• Participate in an event; or

• Communicate with our instructors or staff.

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If you choose to communicate with Ocean BX through third-party services such as social-media or messaging platforms, those services may also process information under their own privacy policies.

 

We may also receive information from third parties where reasonably necessary, for example from:

• Certification or training organizations;

• Payment providers;

• Booking platforms;

• Travel or accommodation partners;

• Event organizers;

• Parents or guardians;

• Emergency contacts; or

• Other persons authorized by you.

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5. WHY WE USE PERSONAL INFORMATION

Ocean BX may process personal information for purposes including:

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Enquiries and Customer Service

To:

• Respond to questions;

• Provide course and activity information;

• Prepare quotations;

• Check availability;

• Communicate about bookings; and

• Provide customer support.

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Bookings and Contracts

To:

• Create and manage reservations;

• Provide courses, coaching, training and activities;

• Confirm participation;

• Allocate instructors and equipment;

• Arrange facilities, boats or other services where applicable; and

• Fulfil our contractual obligations.

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Participant Safety

To:

• Assess participation requirements;

• Review medical questionnaires;

• Maintain emergency contact information;

• Plan appropriate training;

• Respond to an incident or emergency; and

• Meet applicable safety, insurance and training requirements.

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Certification

Where you participate in a certification program, we may process and provide information necessary to register, administer or issue your certification through the relevant training or certification organization, including Molchanovs, where applicable.

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Payments and Accounting

To:

• Process payments;

• Issue invoices or receipts;

• Maintain transaction records;

• Manage refunds;

• Prevent or investigate suspected fraud; and

• Meet accounting, tax and legal obligations.

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Business Administration

To:

• Maintain appropriate operational records;

• Improve our services;

• Manage customer relationships;

• Resolve complaints or disputes;

• Establish, exercise or defend legal claims; and

• Comply with legal or regulatory requirements.

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Marketing

Where permitted by law and where appropriate consent has been obtained, we may use your contact information to send information about:

• Ocean BX courses;

• Training opportunities;

• Events;

• Special offers;

• Promotions; and

• Other Ocean BX activities.

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You may withdraw your consent to receive marketing communications at any time.

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6. LAWFUL BASIS FOR PROCESSING

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Ocean BX processes personal information only when there is an appropriate lawful basis under applicable Philippine data-protection law.

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Depending on the circumstances, this may include processing that is:

• Based on your consent;

• Necessary to take steps at your request before entering into a contract;

• Necessary to perform a contract with you;

• Necessary to comply with a legal obligation;

• Necessary to protect your or another person's life or health;

• Necessary for legitimate interests pursued by Ocean BX or another party, where those interests are not overridden by your fundamental rights and freedoms; or

• Otherwise permitted or required by Philippine law.

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Because health and medical information is sensitive personal information, additional legal requirements apply.

Where consent is the basis for processing sensitive personal information, we will request appropriate consent for a specific and legitimate purpose.

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7. INFORMATION ABOUT MINORS

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Ocean BX may offer certain courses or activities to participants under 18 years of age.

Where appropriate, we may collect personal information concerning a minor from the minor's parent or legal guardian.

A parent or legal guardian may be required to:

• Provide consent for participation;

• Complete or approve registration information;

• Complete or approve medical and safety information;

• Sign applicable participation documents; and

• Provide consent regarding photographs or videos.

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We take additional care when processing information relating to minors and only collect information reasonably necessary for the relevant activity.

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8. PHOTOGRAPHS AND VIDEOS

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Ocean BX regularly takes photographs and videos during freediving courses, training sessions, events and other activities.

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Photographs and videos in which an individual can be identified may constitute personal information.

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Ocean BX may use photographs or videos for purposes including:

• Providing participants with memories of their activity;

• Course or training documentation;

• Ocean BX's website;

• Social-media channels;

• Marketing and promotional materials;

• Educational content; and

• Event coverage.

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Where consent is required, Ocean BX will obtain appropriate permission before using identifiable photographs or videos for promotional or marketing purposes.

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Where a participant does not wish to appear in promotional photographs or videos, they should inform Ocean BX.

 

Consent for promotional use may be withdrawn for future use by contacting us. Withdrawal will not necessarily affect material that was lawfully published or distributed before the withdrawal request, where removal is no longer reasonably possible or another lawful basis applies.

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9. WHO WE MAY SHARE PERSONAL INFORMATION WITH

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Ocean BX does not disclose personal information unnecessarily.

 

Where reasonably necessary for the purposes described in this Privacy Policy, personal information may be shared with categories of recipients such as:

• Ocean BX instructors, staff and authorized personnel;

• Freediving training or certification organizations;

• Payment processors and financial-service providers;

• Website hosting and technology providers;

• Booking and reservation platforms;

• Email and communications providers;

• Cloud-storage or business-software providers;

• Accommodation, transport, boat or activity providers where relevant to your booking;

• Insurance providers where necessary;

• Professional advisers such as accountants or legal advisers;

• Government authorities, regulators, law-enforcement agencies or courts where disclosure is required or permitted by law; and

• Emergency or medical services where necessary to protect life or health.

 

We seek to disclose only the personal information reasonably necessary for the relevant purpose.

 

Third-party service providers may process personal information on our behalf and may be subject to contractual, legal and security requirements appropriate to the services they perform.

 

 

10. INTERNATIONAL TRANSFERS

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Some service providers, technology platforms, cloud services, social-media platforms, payment services or certification organizations used by Ocean BX may process or store personal information outside the Philippines.

 

Where personal information is transferred or processed outside the Philippines, Ocean BX will take reasonable steps required by applicable law to ensure an appropriate level of protection and accountability.

 

Ocean BX remains responsible for personal information under its control as required by applicable Philippine data-protection law.

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11. HOW LONG WE KEEP PERSONAL INFORMATION

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Ocean BX does not intend to retain personal information indefinitely.

We retain information only for as long as reasonably necessary for the purpose for which it was collected and for any additional period required or permitted by law.

 

Retention periods may vary according to the type of information.

For example:

• Enquiry information may be kept for the period necessary to respond and manage subsequent communications;

• Booking and transaction records may be retained for the period necessary to administer the booking and satisfy accounting, tax, contractual and legal requirements;

• Certification records may be retained where necessary to maintain certification or training history;

• Medical and safety information will be retained only for as long as reasonably necessary for safety, participation, insurance, dispute or legal purposes;

• Marketing information may be retained until consent is withdrawn or the information is no longer required for the stated marketing purpose;

• Photographs and videos may be retained according to their stated purpose, applicable consent and legitimate business or historical use.

 

When personal information is no longer required, we will take reasonable steps to securely delete, destroy, anonymize or otherwise dispose of it, subject to applicable legal requirements.